Documentation Management Officer

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Job ID:

2491

Category:

Admin-Clerical
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Job Views:

806

Posted:

03.14.2017
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Occupations:

Administrative-Clerical: Administrative Support, Data Entry-Order Processing, Filing-Records Management, General-Other: Administrative-Clerical, Office Management

Job Description:

Job description

ØImplement standard operating process/procedures for bank’s voucher control & warehouse

Ø Check the number and the quality of transactions posting/Doc.Performed/processed by Corporate Branch/other Department (Clearing Unit, Cash Centre, ATM Replenishment Unit…etc.) and ensure they are comply with GIB and regulatory regulations

Ø Ensure the execution of voucher control & warehouse processes as per the agreed SLA

Ø Strictly follow policies and ensure control’s effectiveness

Ø Report discrepancies to the related management/units and suggest solutions to mitigate risk

Ø Follow-up with missing documents/vouchers and rectifying discrepancies

Ø Follow-up with exceptional transactions (telephone/facsimile/email instructions)

Ø Ensure that controls are maintained within the department procedures

ØManaging and supervising junior staff and provide performance report

Ø Manage customer expectations and regularly present recommendations for improvement

Ø Participate /Support/manage development projects related the bank central archive project.

Ø Knowledge of warehouse management including centralize scanning:

Indexing,
archiving of documents
Documents storage, retrievals and destruction
Hands-on experience of Documents Management Systems & Barcoding systems 
Warehouse management / administration
Documents / Voucher checking, reporting, follow-up and escalation

Ø Coordinate with support functions for problems reporting and resolution

Job Requirements:

Minimum

 

Qualifications & Experience Requirements

 

 

Ø Diploma or Degree or University graduate

Ø Career

level: Supervisor/Operations

Exposure

Ø Minimum 3 years’ experience in inventory management, archives and warehouse management

Ø 1-2 years of experience in reconciliation or relevant operations

Technical and behavioral skills

Ø Must be adept in the use of MS Office, particularly Excel, PowerPoint, Word, emails and reconciliation tools

Ø Reasonable analytical and problem solving skills

 

Soft Skills Requirements

Ø Document Management Systems

Ø Knowledge of rules & regulations in relation to document retentionand destruction

Company Info
Gulf International Bank (GIB)
Bahrain

Phone:
Web Site: www.gib.com

Company Profile

Company Info


Gulf International Bank (GIB)
Bahrain
Phone:
Web Site: www.gib.com

Documentation Management Officer

col-narrow-left 

Job ID:

2491

Category:

Admin-Clerical
col-narrow-right 

Job Views:

806

Posted:

03.14.2017
col-wide 

Occupations:

Administrative-Clerical: Administrative Support, Data Entry-Order Processing, Filing-Records Management, General-Other: Administrative-Clerical, Office Management

Job Description:

Job description

ØImplement standard operating process/procedures for bank’s voucher control & warehouse

Ø Check the number and the quality of transactions posting/Doc.Performed/processed by Corporate Branch/other Department (Clearing Unit, Cash Centre, ATM Replenishment Unit…etc.) and ensure they are comply with GIB and regulatory regulations

Ø Ensure the execution of voucher control & warehouse processes as per the agreed SLA

Ø Strictly follow policies and ensure control’s effectiveness

Ø Report discrepancies to the related management/units and suggest solutions to mitigate risk

Ø Follow-up with missing documents/vouchers and rectifying discrepancies

Ø Follow-up with exceptional transactions (telephone/facsimile/email instructions)

Ø Ensure that controls are maintained within the department procedures

ØManaging and supervising junior staff and provide performance report

Ø Manage customer expectations and regularly present recommendations for improvement

Ø Participate /Support/manage development projects related the bank central archive project.

Ø Knowledge of warehouse management including centralize scanning:

Indexing,
archiving of documents
Documents storage, retrievals and destruction
Hands-on experience of Documents Management Systems & Barcoding systems 
Warehouse management / administration
Documents / Voucher checking, reporting, follow-up and escalation

Ø Coordinate with support functions for problems reporting and resolution

Job Requirements:

Minimum

 

Qualifications & Experience Requirements

 

 

Ø Diploma or Degree or University graduate

Ø Career

level: Supervisor/Operations

Exposure

Ø Minimum 3 years’ experience in inventory management, archives and warehouse management

Ø 1-2 years of experience in reconciliation or relevant operations

Technical and behavioral skills

Ø Must be adept in the use of MS Office, particularly Excel, PowerPoint, Word, emails and reconciliation tools

Ø Reasonable analytical and problem solving skills

 

Soft Skills Requirements

Ø Document Management Systems

Ø Knowledge of rules & regulations in relation to document retentionand destruction

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