Personnel Administrator

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Job ID:

2528

Location:

Doha 

Category:

Admin-Clerical, Business Development, Human Resources
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Job Views:

1008

Employment Type:

Full time

Posted:

04.07.2017
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Occupations:

Administrative-Clerical: General-Other: Administrative-Clerical
Human Resources: General-Other: Human Resources
Project-Program Management: Project Management

Job Description:

The Personnel Administrator is responsible for handling specific personnel tasks such as visa processing, medical insurance, leaves administration etc. with details and is the safe keeper of the company policies and procedures.

Please note that this position is for entry level candidates.

 

Main Responsibilities

  • Administrative Support

» Administer employees attendance, leaves, vacations and overall absenteeism

» Ensures the adherence of all employees to organization’s personnel rules and regulations

» Follows up with all employees concerning medical certificates for sick leaves, and out of office/absence forms

» Handel all medical insurance claims and liaise with insurance companies for employees’ collections

» Access card issuance and cancellation

» Prepare Welcomes Kits for New Employee Orientation Session/ Line Managers

» Prepare absenteeism calculations for end of service settlement

» Attend to employee enquiries on Company policies and procedures.

  • Visa and Labour Contract Process

» Handle and follow up on the work visa and labour contract processes

  • Coordinate with the employees and the PROs​
  • Prepare, maintain and update the appropriate documents​
  • Lead the work visa and labour contract renewals

» Processes the application, renewal and cancellation of all documents for labour cards, work permits and residency visas.

» Schedules Medical Examinations for the processing of Residence Visas

» Updates documents according to expiry on the HRIMS

» Compiles KPI report on a monthly basis.

  • Record Keeping

» Initiate, update and maintain employees’ personal data on the HRMS

» Keep updated records on all you new immigration and labour legislations as communicated by the PRO and the Personnel/HR Manager

» Prepare staff turnover reports (new comers, leavers, total headcount), KPI report for absenteeism.

» Update staff lists accordingly.

Job Requirements:

Please note that, at this stage, only candidates with the following characteristics will be considered:

1) Excellent English, both Speaking and Writing

2) University Degree, Bachelor or Equivalent

3) Previous Experience within the HR Department, of any level

4) Strong Sense of Duty

5) Time Management Skills

6) Empathy

7) Precision

Company Info
Chalhoub Group
Saudi Arabia

Phone:
Web Site:

Company Profile

Company Info


Chalhoub Group
Saudi Arabia
Phone:
Web Site:

Personnel Administrator

col-narrow-left 

Job ID:

2528

Location:

Doha 

Category:

Admin-Clerical, Business Development, Human Resources
col-narrow-right 

Job Views:

1008

Employment Type:

Full time

Posted:

04.07.2017
col-wide 

Occupations:

Administrative-Clerical: General-Other: Administrative-Clerical
Human Resources: General-Other: Human Resources
Project-Program Management: Project Management

Job Description:

The Personnel Administrator is responsible for handling specific personnel tasks such as visa processing, medical insurance, leaves administration etc. with details and is the safe keeper of the company policies and procedures.

Please note that this position is for entry level candidates.

 

Main Responsibilities

  • Administrative Support

» Administer employees attendance, leaves, vacations and overall absenteeism

» Ensures the adherence of all employees to organization’s personnel rules and regulations

» Follows up with all employees concerning medical certificates for sick leaves, and out of office/absence forms

» Handel all medical insurance claims and liaise with insurance companies for employees’ collections

» Access card issuance and cancellation

» Prepare Welcomes Kits for New Employee Orientation Session/ Line Managers

» Prepare absenteeism calculations for end of service settlement

» Attend to employee enquiries on Company policies and procedures.

  • Visa and Labour Contract Process

» Handle and follow up on the work visa and labour contract processes

  • Coordinate with the employees and the PROs​
  • Prepare, maintain and update the appropriate documents​
  • Lead the work visa and labour contract renewals

» Processes the application, renewal and cancellation of all documents for labour cards, work permits and residency visas.

» Schedules Medical Examinations for the processing of Residence Visas

» Updates documents according to expiry on the HRIMS

» Compiles KPI report on a monthly basis.

  • Record Keeping

» Initiate, update and maintain employees’ personal data on the HRMS

» Keep updated records on all you new immigration and labour legislations as communicated by the PRO and the Personnel/HR Manager

» Prepare staff turnover reports (new comers, leavers, total headcount), KPI report for absenteeism.

» Update staff lists accordingly.

Job Requirements:

Please note that, at this stage, only candidates with the following characteristics will be considered:

1) Excellent English, both Speaking and Writing

2) University Degree, Bachelor or Equivalent

3) Previous Experience within the HR Department, of any level

4) Strong Sense of Duty

5) Time Management Skills

6) Empathy

7) Precision

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